PrintNew to Research Administration in the FAS? Looking to learn more about the systems and classes available? Click the links below for further information:
FAS RAS Sponsored Workshops, Meetings, and Information:
- Workshops on CREW, GMAS, FASSPAR, Budgets, Spending Sponsored Funds, IACUC Approval for Sponsored Projects, Cost Transfers, and Equipment Management
- RAS Friday Monthly Meetings
- RAS mailing list: Click here to be sent timely information about research administration and upcoming workshops.
University-wide Sponsored Classes, Courses, and Information:
Harvard's Office for Sponsored Programs Training Web Pages, links to...
- A calendar listing in-person courses across the university
- Sponsored online learning modules
- Overview of Sponsored Projects Administration one day workshop
- Research Excellence in Administration at Harvard Certificate (REACH) program
- Office for Sponsored Programs Blog: http://osp.fad.harvard.edu/blog
Click Here for Sponsored Learning Resources Outside Harvard
Non-sponsored Learning Resources:
FAS ASAP (Administrative Systems Assistance Program)
Harvard's Center for Workplace Development (includes sign-up for CWD mailing list)
ABLE: A Better Learning Environment
RAS Workshops on CREW, GMAS, FASSPAR, Budgets, Spending Sponsored Funds, and Equipment Management
Click Here TO SEE UPCOMING DATES and LOCATIONS and TO REGISTER. Workshops & Associated Downloads |
Topics to be Covered |
Pre-Requisite(s) |
| Learn to download and understand the CREW Period Expense Report (PER) and Detail Listings (DLs). Includes downloading .pdf and .csv files, and formatting, manipulating data, and using pivot tables in Excel. Click here to see upcoming class dates and locations and TO REGISTER. | Access* to at least one Fund AND 1. ability to run the CREW Period Expense Report and Sponsored Account Report 2. ability to run CREW Detail Listing for that fund |
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| Download and understand CREW sponsored reports not covered in CREW Sponsored Basics plus more on CREW functionality and Excel shortcuts. Click here to see upcoming class dates and locations and TO REGISTER. | Access* to at least one Fund AND ability to run all CREW grants management reports except the monthly salary certification. |
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Learn to use the Budget & Budget Justification Templates on the FAS Research Administration Services website so that you can prepare proposals and administer awards more effectively. Click here to see upcoming class dates and locations and TO REGISTER. |
Familiarity with Microsoft Excel recommended. | |
Introduction to FAS Sponsored Program Accounting Reports (FASSPAR), an intuitive web-based application created for faculty-level administrators and their PIs. Workshop will demo reports on budgets, expenses, personnel, purchase order information, and invalid code combinations. Click here to see upcoming class dates and locations and TO REGISTER. |
Access to at least one Root in FASSPAR*. | |
Use FASSPAR to create customized projections to be uploaded and used again with actual costs in future months. Click here to see upcoming class dates and locations and TO REGISTER. |
Familiarity with Microsoft Excel and FASSPAR. | |
1/2 day workshop attempts to provide researchers and administrators with the framework used to determine whether or not a specific expense can be charged to a sponsored award. By the end of the session, participants should be able to: Determine what a sponsored award is. Define direct and indirect costs. Understand the importance of following sponsor requirements. Apply cost principles to any sponsored awards, with an emphasis on federal awards in particular. Click here to see upcoming class dates and locations and TO REGISTER. |
None | |
Case studies illustrating the AARC (Allowability, Allocability, Reasonableness, and Consistency) concepts for deciding what can be purchased with sponsored funds. Workshop uses small breakout groups that report back to the larger group with answers to case-study questions. Click here to see upcoming class dates and locations and TO REGISTER. |
None | |
Workshop covers basics of FAS equipment management, including definitions of equipment, systems, and fabrications, the importance of object codes when purchasing equipment, and use of Equipster, the FAS equipment database. Click here to see upcoming class dates and locations and TO REGISTER. |
Recommended: Org-based access to Equipster, if allowed by department*. | |
| IACUC Approval for Sponsored Projects | Overview of federal regulations regarding sponsored funds for the use of animals in research (includes on-site use of animals, outsources animal work, and animal work performed at collaborating institutions). Workshop explains Public Health Service (PHS) policy application to federally sponsored projects, the jus-in-time policy for providing proof of IACUC approval, how/where to find IACUC approval in GMAS, and when to request IACUC approval information and/or approval letters. Click here to see upcoming class dates and locations and TO REGISTER. |
None |
| Cost Transfers | Learn how to avoid cost transfers and save yourself work while still conforming to Harvard's cost transfer policy. Click here to see upcoming class dates and locations and TO REGISTER. | Online "Introduction to Cost Transfers" course found on the Office for Sponsored Programs website.
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*To Get Access: FAS departments should contact APPSEC@fas.harvard.edu at least one week before workshop. SEAS personnel should contact Seedang Simonin.
