FAS Research Administration Services

Research Appointment Guidelines

The Research Appointments Matrix (.pdf) shows the most common types of research appointments available in the Faculty of Arts and Sciences. The matrix is intended to answer most questions about which category to use for a particular appointee. The Research Appointments Case Studies file (.pdf) lists several challenging examples and resolutions.

General information can be found in the Grey Book ("Principles and Policies that Govern Your Research, Instruction, and other Professional Activities"). More specific information may also be found on the FAS Office for Faculty Affairs website in the Research Appointments section of the downloadable FAS Appointment and Promotion Handbook.

Guidance on Charging Stipends to Sponsored Research Awards:

In general, most federal grants expect to provide compensation in exchange for work performed, rather than a stipend for living expenses. The Office for Sponsored Programs "Guidance for Stipends on Sponsored Awards" web page, which includes a Frequently Asked Questions section, describes this guidance and the rationale behind it.

Employees vs Stipendee Appointments on Sponsored Research Awards:

Employee Stipendee
Standard research awards (e.g. NIH R01's) awarded to the University Training or fellowship awards (e.g. NIH NRSA's) may or may not be awarded to Harvard
Salary from Harvard as compensation for work performed Living allowance with no quid pro quo
Research directed by Harvard faculty member Independent research
Fringe rate assessed on employee salary Complete or partial benefits paid by Harvard as part of HU-determined stipendee benefits cost
Subject to Harvard effort reporting Not subject to Harvard effort reporting

General Research Appointment clarifications may be obtained from Meghan Carty in the FAS Office for Faculty Affairs (5-9583, mschiman@fas.harvard.edu).

Note Regarding Federal Appointments: When federal sponsored funding is used, appointments carry additional constraints. Please email the FAS RAS finance group (fasrsrch@fas.harvard.edu) with specific questions.


[Last modified: 04/11/14]

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