FAS Research Administration Services

Equipment Management

Equipment management at Harvard is governed by individual school policies.

FAS uses an intuitive web-based equipment database called Equipster. Equipster use is mandatory for departments that have capital equipment costs and perform work on sponsored research projects. In addition, departmental population of Equipster Asset Information pages documents the make, model, serial number, and location of items as recommended by the Central Administration in the Contents/Equipment Insurance policy description. Finally, Equipster also allows users to do away with most of the paper forms listed in the Central Administration equipment policy.

Equipment Management Basics Workshops and Sessions:

Please contact Kara Colannino by sending an email with your name, phone, and your role in equipment management to:kcolann@fas.harvard.edu if you wish to attend a future workshop or problem solving session.

  • Participants bring questions and issues to the group for help from peers and subject matter experts
  • Computers are available so you can log in and fix problems in "real time"

Equipment management questions may be directed to Kara Colannino by emailing fasrsrch@fas.harvard.edu.

FAS Equipment Management listserv:
A forum to discuss issues within equipment-intensive departments. Sign up for this list at: http://lists.fas.harvard.edu/mailman/listinfo/fas_equipment_management-list

Please click the links below to download equipment management job aids.

FAS Equipment Roles and Responsibilities Matrix (PDF) (new!)
Capitalization Decision Tree (PDF) (new!)
Coding Equipment Properly (PDF)
Equipment Basics Workbook (PDF)
Equipster Frequently Asked Questions (PDF)
Insurance Questions and Answers (PDF)
Equipster Buzz Words and Concepts (PDF)
Physical Inventory Procedures (PDF)
Quick Reference: Using Equipster to Record a New Asset (PDF)
Quick Reference: Using Equipster to Assign Invoices to Assets (PDF)
Quick Reference: Disposing of Assets in Equipster (PDF)

[Last modified: 12/03/12]

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