Japan Project Agreement with Waseda University
MEMORANDUM OF AGREEMENT
Date: September 30, 1998
Subject: Association of Research Libraries Japan Project
Parties: Association of Research Libraries Japan Project participants
Waseda University
Start date
The Japan Project of ARL with Waseda University Library will start ILL service from November 16, 1998.
Project participants
The participating libraries of the project in North America at the first stage are listed at http://www.arl.org/collect/grp/japan/participants.html.
The University of California at Berkeley will participate only in serial article photocopy.
The Center for Research Libraries will participate only as a lending library.
Scope of material for service: returnable and non-returnable materials
Material for service in the Project at the first stage will include:
- books (excluding books which are non-circulating by library policy, e.g., rare books, reference items, etc.) as "returnables"
- serial articles (including newspaper articles) as "non-returnables"
Shipment of returnables
Returnables should be mailed in both directions by "airmail printed matter" or courier service. All materials should be packaged securely so that materials will not be damaged in transit.
Reciprocity
Lending arrangements should be reciprocal. If a U.S. library does not lend internationally, Waseda University Library is not obligated to lend to that library.
Review of agreement
The Project Coordinator will ask all the participating libraries to review at six and twelve months their Project ILL traffic and the balance of borrowing and lending to see whether any changes need to be made in the procedures. The Project Coordinator will report the results of reviews to all participating libraries and advise necessary changes to the Project.
Record-keeping
In order to assist in the review, Project participants are asked to keep track of the number of items borrowed and loaned for both "returnables" and non-returnables." Problems arising during the Project should be reported immediately to the Project Coordinator so they can be solved as part of the work of the Project.
Use of OCLC, OCLC’s IFM, and Ariel
All first round participants will use OCLC’s ILL system and its ILL Fee Management service for borrowing and lending. Participants will use RLG’s Ariel system to send and receive photocopies.
Lending fees and recalls
In general, local policies should be followed, including the application of the usual charges for ILL transactions.
Should loaned items be needed by a local user, they can be recalled. However, ILL staff should keep in mind that it may provide better service for both the local user and the user at the borrowing library to request the item from another library rather than to do a recall. We are trying to avoid the creation of special procedures and/or handling which disrupt the efficiencies of ILL units and to rely on the good judgement and experience of participants to make the Project work well for both sides.
Agreement signed by:
Dorothy D. Gregor, [then] NCC Director
Norio Okazawa, Waseda University Library Director
