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NCC The North American Coordinating Council on Japanese Library Resources Report on the 2004 Open Meeting

Sunset Room, Town & Country Hotel San Diego, California

Thursday, March 4, 2004, 9:00 am to 12:00 noon

PowerPoint presentations of individual reports are available at the NCC web site at http://www.fas.harvard.edu/~ncc/minutes_04_march.html

NCC Chair Toshie Marra (UCLA) opened the meeting by welcoming all those in attendance. She first apologized for the unavoidable conflict in meeting scheduling that resulted in an overlap between the NCC Meeting and the meetings of the Committees on Chinese and Korean Materials. She thanked Sachie Noguchi (University of Pittsburgh) for her service as the NCC Chair for the past three years, and announced the new Council members: Sharon Domier (University of Massachusetts, Amherst), Kenji Niki (University of Michigan), Eiko Sakaguchi (University of Maryland), Michael J. Smitka (Washington and Lee University), and Syun Tutiya (Chiba University).

She then shared the sad new of the passing of: Takayasu Miyakawa, the former Japan Liaison to the NCC's Council and President of Kyoei University, who died on January 23; and Yoko Akiba, Japan Area Specialist at the Library of Congress, who died on February 10, 2004.

Victoria Bestor, NCC Executive Director then offered an overview of the

NCC's New Web Site

with a demonstration of the site followed by questions and answers. The Web Site can be found at http://www.fas.harvard.edu/~ncc/ or http://www.nccjapan.org, or via the NCC's PURL which is http://purl.oclc.org/NET/ncc/index.htm. Vickey also reported that the Workbook of the Junior Japanese Studies Librarians Professional Training Program (the JLTS) has been digitized and is now available in easily downloadable Word and PDF formats. The JLTS Workbook can be found on the site at http://www.fas.harvard.edu/~ncc/workbook.html.

NCC Project Updates:

The Multi-Volume Sets (MVS) Project report

was given by Committee Co-chair Eizaburo Okuizumi, (University of Chicago). He reported that MVS had for the first time received a request for a single volume that cost more than the minimum price for proposed sets (¥100,000) and that the Committee has referred the question to the NCC for discussion. The final decision on that and other policy matters will be on the agenda for the NCC Meet which will take place at UCLA in August 2004. He also presented the list of funded MVS Titles for 2004 (a copy of which follows). In addition, more information about MVS is on the NCC Web Site at: http://www.fas.harvard.edu/~ncc/mvs.html.

Sharon Domier Co-chair and coordinator of the

AskEASL Project

gave her report. She thanked the many librarians who have served as expert librarians for AskEASL's online reference service over the past year and encouraged more librarians to sign up. She also asked librarians to submit additional and updated easy reference guides for the AskEASL Guides page. Sharon announced that Setsuko Noguchi (University of Illinois, Urbana-Champaign) has agreed to become AskEASL co-coordinator. AskEASL is online at http://askeasl.askvrd.org/index.asp?. The AskEASL Guides are found on Sharon Domier's U-Mass site at http://www.library.umass.edu/subject/easian/askeasl/askEASLguides.html.

The

Japan Art Catalog (JAC)

Project reports were given by the curators of the two collections, Reiko Yoshimura, JAC Asian Art Collection Curator and Director of the Library of the Freer and Sackler Galleries and Sachie Noguchi, JAC Western Art Collection Curator and Japanese Bibliographer at the University of Pittsburgh. It was reported that the Asian Collection now includes 4,136 volumes and the Western Collection has received 617 volumes. Sachie Noguchi's presentation is contained at http://www.fas.harvard.edu/~ncc/presentations/JapanArtCatalog(JAC)ProjectWesternArtReport04March.ppt#2

Former NCC Chair Kristina Troost who is a current member of the Japan Foundation American Advisory Committee gave a brief session on

Grant Application Strategies for Japan Foundation Library Support Program

. She tried to answer questions from the audience about how to write a strong proposal and made suggestions of materials to include such as letters of support from faculty. She also stressed the importance of reapplying. More details on Japan Foundation applications can now be found on the Japan Foundation web site at http://www.jfny.org.

Reports on the

AAU/ARL Global Resources Network (GRN)

were given by Eudora Loh, Latin American and Iberian Bibliographer at UCLA and the new Director of the GRN; an update on the

Global ILL Framework (GIF)

was provided by Victoria Bestor, Japan Project Manager. A report on the AAU/ARL/NCC Japan Project Advisory Committee (JPAC) was given by Toshie Marra, Co-Chair of JPAC. Eudora Loh spoke of the other projects involved in the GRN and noted that the German and Latin American projects will soon be moving to the Center for Research Libraries (CRL) which will act as the overall coordinator of the GRN taking the place of ARL. Eudora Loh's power point presentations of those presentations are on the NCC web site at http://www.fas.harvard.edu/~ncc/presentations/GRN_NCC.ppt#2. Victoria Bestor's GIF presentation is at http://www.fas.harvard.edu/~ncc/ presentations/GIFPresentationatNCCOpen04.ppt, and Toshie Marra's JPAC report is summarized below and contained in full at http://www.fas.harvard.edu/~ncc/ presentations/JapanProjectAdvisoryCommitteebyToshieMarra.ppt

At the NCC's January 2003 meeting, the Council agreed to take over the administration of the Japan Journal Access Project and constituted the

Japan Project Advisory Committee (JPAC)

to make recommendations to the NCC on possible projects to consider for future Japan Project activities. The Committee began with members of John Campbell (University of Michigan) and Toshie Marra, as co-chairs, and Tokiko Bazzell (University of Hawaii), Sally Hastings (Purdue University), Karl Lo (University of California, San Diego), and Susan Napier (University of Texas, Austin), as members. JPAC came up with the following proposal ideas and submitted them to the NCC in September 2003: 1) Creating an open archive of Web resources, 2) Providing more convenient access to Japanese language newspaper materials, 3) Serving as a clearinghouse for Japanese government reports, and 4) Promoting the digitization of rare holdings and making them accessible on the Web.

At the September 2003 meeting, the NCC recommended that a new project not be recommended immediately, but further research should be undertaken in several areas. Other recommendations from the Council included: 1) The project name should be shortened to simply the "Japan Project" from the "Japan Journal Access Project" since its activities are now much broader than simply access to journals, and 2) A standing Japan Project Advisory Committee (JPAC) be created. At the January 2004 Meeting, the membership for the JPAC Phase II was discussed and will be finalized soon. Toshie asked that any comments and suggestions for future Japan Project initiatives be sent to Vickey and her.

Kristina Troost, Sachie Noguchi, and Sharon Domier, joined forces to present the preliminary plans for the NCC's new series of User Training efforts which will begin with the

Training The Trainers (T-3) Workshops

. They reported on the anticipated Planning Conference to take place in May 2004 at Harvard and the two T-3 Workshops then tentatively scheduled for UCLA in August 2004 and Duke University in January 2005. The PPT presentation they made is available at http://www.fas.harvard.edu/~ncc/ presentations/TrainthetrainersSNoguchi.ppt.

Because the Japan Foundation grant had not yet been received, the report on plans was necessarily preliminary at that time. Funding was forthcoming and the project is now fully underway. Further details about the T-3 Project and the Japan Foundation funding proposal can be found on the NCC web site at http://www.fas.harvard.edu/~ncc/T3.html.

Tokiko Bazzell, Sanae Isozumi, and Haruko Nakamura each made presentations on the

2003 Japan Studies Information Specialist Training Seminar

in which they took part during November and December 2003. The JSIST program is a three week intensive training program for information specialists co-sponsored by the Japan Foundation, the National Diet Library, and International House of Japan. Tokiko Bazzell presented an overview of the program including photographs, provided in full at http://www.fas.harvard.edu/~ncc/ presentations/Overviewofthe2003JapanStudiesInformationSpecialistTraining.ppt. Other presentations focused on the institutions visited http://www.fas.harvard.edu/~ncc/ presentations/JapanStudiesInformationSpecialistTrainingProgram.ppt#4 and on the news and new resources presented during the program http://www.fas.harvard.edu/~ncc/ presentations/JF-NDLIsozumi.ppt

The meeting concluded with a report from Ellen Hammond Co-Chair of the NCC's Digital Resources Committee (DRC) which was followed by an open information exchange session led by Ellen and other members of the DRC. The DRC web site is at http://www.fas.harvard.edu/~ncc/drc.html.