Application Form Please follow the format, providing information in as much detail as necessary, filling out and attaching a separate outline for
each, title applied for. Please send final applications by email to:
mvs2009-10application@nccjapan.orgApplications
must be sent by December 22, 2009.
A confirmation email will be sent within 24 hours listing all items received.
Supporting Information should include a narrative of a maximum of two-pages which makes reference to: the strength of the institution's collection; its ability to catalog materials promptly and fully into a national database; the potential use of materials by local faculty and students and by the national scholarly community; justification of the value of the requested title to the national body of Japanese resources; university or other institutional support for the Japanese collection (if support for the purchase of a partial set is requested, plans to purchase the remaining portion should be outlined); and confirmation that the materials will circulate freely to any user inside the United States through interlibrary loan.
Brochures or other printed information as well as relevant supporting communication from the publisher and/or vendor, if available)
Letters of support from faculty members for whom the requested materials are vital to their research will help greatly to demonstrate the local demand for the requested materials. Ultimately, the strength of faculty support letters can often be the deciding factor in whether a request is funded or not. In addition, letters from relevant officers--such as the heads of the cataloging unit, collection development budget division, and/or interlibrary loan services -are critical to a successful application.
(All supporting materials should be scanned as a PDF and submitted as part of the overall application packet.)
Evidence of resource sharing will also greatly enhance an application. Letters of support from faculty at nearby institutions that will make use of the requested materials are strongly encouraged. Also please note your institution's participation in regional or state-wide consortia that further facilitate access to MVS and other materials within your collection.
A copy of the print-out from a search of the national databases, print and electronic, of possible holdings at other institutions must be submitted as evidence that the set is not previously held in the US. Applicants should also ascertain the availability or unavailability of currently held items through normal interlibrary borrowing procedures.
If applying for digital materials: Must include a copy of the licensing agreement showing the vendors permission for the materials to freely circulate through interlibrary loan.
If applying for second-hand materials: Application must be accompanied by a letter from the vendor promising to hold materials pending the MVS grant decision and affirming that the material are in a condition sufficient to allow their full circulation through interlibrary loan.
