Memorial Hall / Lowell Hall Complex

45 Quincy Street Cambridge, MA 02138
Phone: 617.496.4595, Fax: 617.495.2420


 

LOWELL HALL

APPLICATION INFORMATION

Please read before applying!

LOWELL HALL USE

Lowell Hall is a FAS classroom Monday through Friday, 8am to 3pm. Standing rehearsals, both faculty conducted and student lead, are scheduled Monday though Thursday afternoons and evenings, Saturdays until 3pm and all day Sunday. Rehearsals are occasionally scheduled for Friday afternoons. Standing rehearsals are generally not moved.

Events are scheduled Fridays and Saturdays during term time. In most cases, space access for Friday events will begin at 3pm, Saturday events at noon. On selected dates, access may be another time indicated on the application form.

Food and drink are not allowed in Lowell Lecture Hall. The space is not suitable for banquets or receptions. Food is allowed in the five basement classrooms. These rooms will be scheduled along with the hall reservation in order to support the event as dressing rooms or warm up space.

EVENT CRITERIA

Only officially recognized FAS student organizations may request Lowell Hall event dates.

The event must be appropriate for the venue and the production scope must be feasible. Events requiring numerous rehearsals, major technical support and/or complex set up may not be appropriate for Lowell Hall. "Tech weeks" are not available. Call the Production Office at 617.495.5595 if you have questions about these issues before applying for an event date.

SCHEDULING CONSIDERATIONS

  • Faculty conducted groups presenting student group performances may be given scheduling priority. (see note below)
  • Performance groups have scheduling priority over non-performance groups.
  • Performance events involving Harvard student performers have scheduling priority over performance events involving non-Harvard or non-student performers.
  • Applications for non-performance events will be reviewed after all others.

Note: In an effort to support a broad scope of student activities, a student organization's traditional access to other campus venues (i.e. Sanders Theatre, Paine Hall) may be a consideration during terms when the number of Lowell Hall event requests exceeds the available performance dates. In other words, a group with a performance scheduled in Sanders Theatre during a particular semester may not receive priority scheduling for Lowell Hall.

Applications are reviewed in the order that they are received, however history, event scope and weekend "fit" play factors in scheduling. Note that groups are not "grandfathered" from one year to the next. A particular date scheduled one year does not insure the same date will be available or granted to the same group the following year.

Recognized student organizations may request a Lowell Hall event date for one Friday or Saturday per semester. Friday and Saturday (consecutive dates) requests are considered, but are less likely to be accommodated.

Rehearsal and technical time is extremely limited. In addition to the usual 3pm or 6pm access on the day of the event, we will schedule one two-hour block per event, usually 10pm to 12am on Wednesday or Thursday, for technical preparation or rehearsal. All activity in Lowell Hall must end promptly so that the space can be clear at midnight.

If other time becomes available in a given week, it will be scheduled for upcoming events accordingly. Again, "tech weeks" are not possible; standing rehearsals are not moved. Events requiring more tech or rehearsal time than described here may not be suitable for Lowell Hall.

***Lowell Hall dates granted to student groups are for one performance only. Proposals for additional performances on single day will be reviewed by the Memorial Hall Production Office on a case by case basis (prior history does not guarantee future approval). If access time is limited, multiple performances may not be approved.***


APPLICATION PROCESS TIME-LINE

 

FALL SEMESTER 2014

SPRING SEMESTER  2015

Application period

April 1 -30, 2014

Nov 1 - 25, 2013

Dates will be offered to groups by

on or before May 5

on or before Dec 4

Groups confirm dates by

on or before May 12

on or before Dec 11

 

Applications submitted after April 30 will be reviewed beginning May 10 (or earlier if possible).

Applications submitted after November 26 will be reviewed beginning Dec 12 (or earlier if possible).

  • If we have not received confirmation by the deadline listed, the event date will be given to another group.

  • If a date is confirmed, then cancelled before the second Friday of the semester, your group cannot reapply for the current semester.

  • If a date is confirmed, then cancelled after the second Friday of the semester, your group cannot reapply for current semester and forfeits the opportunity to apply for event dates during the initial application period and early weeks of the subsequent semester. These groups may apply for an event date on/after the third Friday of that semester.   

Once confirmed, group representatives are responsible for the following:

  • Meeting with Harvard Box Office staff regarding ticketing
  • Meeting with Memorial Hall/Lowell Hall production staff to review production and house management policies and procedures
  • Reimbursing Memorial Hall/Lowell Hall for HUPD detail*
  • Arranging for sound/light training as needed
  • Arranging pick up of equipment, accessories and keys at a specified time
  • Returning equipment, accessories and keys, and a short post-event report, at a specificed time

*HUPD detail must be reimbursed before sound/light training is scheduled, and before keys are distributed to access these systems.


APPLICATION FORMS

Submitting an application form implies you have read and agree to the above policies and procedures.

Spring 2015 Application Form

Fall 2015 Application Form will be available in April 2015

Contact memhall@fas.harvard.edu with questions.