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Guidelines for the Loeb Drama Center Costume Shop
from Jeanette Hawley, Cotume Shop Manager and Michael Griggs, Loeb Technical Director

and now available The Costume Shop FAQ a very complete manual for using the costume shop, how to thread machines, wind bobbins, etc.

Costume and Crafts Shops:
It is the intent of the ART shop to make its facilities available to those who wish to use it for student projects, when the shop is not using them.

The ART Costume Shop operating hours are 9:00 am to 6:00 pm Monday through Friday. If Saturday hours are needed during peak times, the shop will be working 9 am to 4 pm on Saturdays. Evening hours may extend to 9:30 pm during peak times. (October 23 –December 18, January 8 – February 19 and April 16- May 14)

The ART costume shop locks up supplies that are purchased with ART funds for ART use only. There will be clearly marked supplies and materials for student use.

Everyone who wishes to use the shop must attend an orientation with the Costume Shop Manager, Jeannette Hawley, to be scheduled at both parties’ convenience, to ensure that the shared equipment is kept in good working order. Students will see Jeannette to sign up for shop time. The shared equipment is purchased and maintained with ART funds, and it is understood that students will learn how to operate it properly and treat it with care. If any ART owned equipment is damaged or improperly used, those students responsible will lose the privilege of sharing the shop.

Students have no access to crafts shop unless accompanied by Suzy or another ART costume shop employee. Students may not use any of the crafts tools or equipment without special permission from Jeannette. Students must furnish their own materials, fabrics, threads, buttons, dyes, etc. There are some fabric leftovers stored in the "Josie" (the craft room next to the HRDC office) and in props storage that can be used by students with Jeannette's approval. Jeannette can help locate any supplies sources.


Stock Rooms:
The stock rooms for costumes and props are operated by Suzy Kadiff. She is available during the week at 496-2000 X8876. The storage rooms can be gone through with her on Tuesdays 1- 6 pm, Thursdays, 1 - 7:30pm, and Fridays 12 noon - 2 pm

Stock Ground rules:
1. No one may access small props, large props or costume storage unless accompanied by Suzy. It is possible to get an appointment with permission from Suzy, during the hours she is not available. These off-hours appointments must be accompanied by Michael Griggs or an HRDC board member.
2. Do not paint, recover, cut, dye, mutilate or otherwise irreversibly change a prop or costume piece without first getting permission from Suzy.
3. Scenic stock (flats, platforms, stairs) are ordinarily not available for loan. These are for use of Loeb shows only without special permission and coordination through Michael Griggs.

Costume Stock Procedures:
Harvard Radcliffe Dramatic Club
HRDC is welcome to use the student costume storage.

Institute for Advanced Theatre Training
Class workshops may use the stock rooms, but not the main warehouse.
Projects designers may make one scheduled visit to the main warehouse only with permission of ART Costume Shop Manager.

Costume Warehouse
The main warehouse is reserved for ART productions and some limited rentals.
We will be scheduling rental visits on Mondays only 10:00 am to 5:00 pm. To make an appointment, call the shop at X 8857.

1. Make an appointment with Suzy by calling 496-2000 x 8876, or by finding her during her operating hours. Ask at the donut for her whereabouts. The appointment should be no more than one month before first dress, but not less than two weeks before.
2. An item is "tagged" only when you have cleared it with Suzy, and it is written on the show’s costume/props borrowing sheet. A deposit check will be accepted to secure the borrowing agreement when the list is complete, and before anything leaves the stockroom. The amount will be set by Suzy. Fees set by Suzy will be charged for non-Harvard productions.
3. The individual who has pulled and signed out costumes is responsible for the welfare and whereabouts of them. This individual is responsible for repairing damaged items, replacing lost or stolen items, and for timely returns. Please lock up costumes in a safe location. Theft is extremely common in the Loeb. The person who checks out the costumes must be the same person who is in charge of strike and returns. Items must be returned before school breaks. Return items that will not be used one week before opening night.
4. Cleaning procedures: All items must be cleaned before returning. Hillside Cleaners on Brattle Street will deliver your cleaned costumes, if they are prepaid, and the name of the show should be on the receipt.
5. Returns must be made within a week of the close of the show. The person returning is responsible to stay for check-in and help with restocking. The deposit check will be cashed if returns are not made on time.

Prop Stock Procedures:

HRDC Loeb Shows: The HRDC liaison will get a copy of a prop sheet from Suzy on the Friday before load-in. Set up a time with your board liaison for Sunday or Monday to pull the props you need. The board liaison must check off on the prop sheet each item pulled.

HRDC non-Loeb shows: Pull all props and costumes during Suzy’s regular hours by setting up appointments in advance. If something is needed on Sunday or Monday during load in that cannot be picked up before then, make very clear arrangements with Suzy and an HRDC board member, do not expect you will be able to just show up in the off hours and get what you want. The board member will be responsible to help getting into prop storage to pull only those items written on the prop sheet.

Institute Shows: Institute directors or designers are responsible for all borrowed stock, for both workshops and Projects. This individual must be responsible for the strike, cleaning, and return of all borrowed items.
Large props are not available for workshops, they are available for Projects.

1. Make an appointment with Suzy by calling 496-2000 x 8876, or by finding her during her operating hours. Ask at the donut for her whereabouts. The appointment should be no more than one month before first dress, but not less than two weeks before.
2. An item is "tagged" only when you have cleared it with Suzy, and it is written on the show’s props borrowing sheet. A deposit check will be accepted to secure the borrowing agreement when the list is complete. The amount will be set by Suzy. Fees set by Suzy will be charged for non-Harvard productions.
3. The individual who has pulled props is responsible for the welfare and whereabouts of them. This individual is responsible for repairing damaged items, replacing lost or stolen items, and for timely returns. Please lock up props and costumes in a safe location. Theft is extremely common in the Loeb. The person who checks out the props must be the same person who is in charge of strike and returns. Items must be returned before school breaks. Return items that will not be used one week before opening night.
4. Returns must be made within a week of the close of the show. The person returning is responsible to stay for check-in and help with restocking. The deposit check will be cashed if returns are not made on time.

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