Training and Support

Glossary of System Applications & Reporting Tools

ASPerIN: The system is used to enter FAS employee appointments and search HR data for all FAS employees (staff, faculty, and students). FAS is the only school that uses ASperIN as the conduit to PeopleSoft.

Budget Tool: An Oracle-based application used to enter and upload budgets for all fund types (Unrestricted, Sponsored, and Gift and Endowment).

CREW: The University’s financial reporting application, which also contains a variety of HR management, benefits, payroll, pension, and security reports.

Equipster: A recently developed database for FAS capital and non-capital equipment. Equipment-related financial transactions are downloaded from the Data Warehouse to allow department equipment managers to record additional equipment assets. This database also tracks the depreciation of the recorded assets.

EREQ: The Electronic purchase order/Requisitioning system used by the larger FAS science departments, allowing offices to order and pay for equipment/supply purchases.

FASSPAR: FAS Sponsored Project Accounting Reports, a suite of 12 standardized reports used to query sponsored funds. This application provides administrators with more detailed information than currently available through CREW. Data contained in these reports are refreshed nightly from three sources: the Data Warehouse, the EREQ system, and ASperIN.

General Ledger: An Oracle-based application that enables users to enter, query, and reverse journals online.

GMAS: Grants Management Application Suite, a web-based grants management system that connects everyone involved in and responsible for sponsored research administration. Users have access to all the terms and conditions of their projects, including copies of all sponsor correspondence. In the future, GMAS will be used for the development and routing of all proposals for review and approval, the development and uploading of budgets, and for sending reminders about upcoming deadlines and deliverables.

PCard: The Purchasing Card (underwritten by GE Capital) that is an alternative to the existing Harvard procurement processes and provides an efficient method of purchasing and paying for goods costing less than $2,500.

PeopleSoft: The on-line payroll system that generates paychecks and manages tax and benefit information (see ASPerIN above).

Web Voucher: A web-based tool for processing vendor invoices and fees, reimbursements, direct payments to GE MasterCard on behalf of corporate cardholders, employee travel advances, honorariums to invited guests, and additions to petty cash accounts. Web Voucher allows the user to query payment details and account coding of previously submitted vouchers.