Note for Oracle applications- If you are "cloning" another employee's access, please include name and skip details below on Oracle Systems. |
Application Name |
Information Needed |
Asperin (Arts and Sciences Personnel Information Network): A web-based application for processing personnel actions such as appointments and leaves, and helping people to make efficient use of H/R information. It also has material such as course information for TA's and TF's, position tracking for staff, and teaching FTE's for faculty. Asperin is a completely custom application developed and maintained by the FAS Administrative Computing Group. |
Indicate if employee will need approver or preparer access
For Preparers, do you want the appointments to be approved within the department prior to HR/Faculty Affairs approvals? If yes, indicate:
- who will serve as the department approver
- if the access is on a workgroup or the entire department
|
| Aspire: Harvard's Recruitment Management System |
Granted by the helpdesk at 5-5020 |
CREW (Common Reporting Environment for the Warehouse): A web-based financial reporting application, which also contains a variety of HR management, benefits, payroll, pension, and data security reports. |
Include specific chart segments needed and whether payroll detail should be included |
Equipster: A web-based database for FAS capital and non-capital equipment. Equipment-related financial transactions are downloaded from the Data Warehouse to allow department equipment managers to record additional equipment assets. This database also tracks the depreciation of the recorded assets. |
Indicate department name |
FASERS: (Faculty of Arts and Sciences Effort Reporting System) An electronic signature system used for faculty academic-year effort reports as well as academic-year and supplemental salary certification forms. |
Contact Sheila Doyle at 6-0974 |
FASSPAR (FAS Sponsored Project Accounting Reports): A web-based system that draws from the Harvard Data Warehouse (HDW) and FAS web applications to provide up-to-date information on actual expenses, equipment encumbrances, and personnel appointments. FASSPAR also does automatic projections and provides a projection spreadsheet that can be customized and uploaded for later use. |
Security is based on user's HDW (CREW) responsibilities |
| Fed Ex: A web-based tool to create domestic express shipments. User can get a rate quote and then print a shipping label. It eliminates the user from having to create a web voucher once the invoice is received since it will already have been created at the time of the shipment request. |
Specify which ORG. |
General Ledger: An Oracle-based application that enables users to enter, query, and reverse journal vouchers online. |
Include specific chart segments needed, and object inclusions (include balances or balance forwards), exclusions (exclude faculty or exclude faculty/staff)
Can only include a combination of up to 2 chart of account segments |
GMAS (Grants Management Application Suite): A web-based grants management system that connects everyone involved in and responsible for sponsored research administration. Users have access to all the terms and conditions of their projects, including copies of all sponsor correspondence. |
Org value(s) |
HARVie (Harvard Intranet for Employees): Provides employees and staff with up-to-date human resource information, access to key enterprise systems, resources for managing staff at Harvard and other information and tools to help employees to do their jobs as well as balancing work/life responsibilities. |
Access is automatic upon hire. Access to the restricted HR Administrators section is granted via the Helpdesk on 6-2001. |
| HCOM (Harvard Crimson Online Marketplace): The preferred procurement and vendor payment system that approves purchases in a more efficient workflow and provides access to selected vendor inventories. |
Request access through Applications Security, appsec@fas.harvard.edu |
HUBS (Harvard University Budgeting System): A web-based Oracle Hyperion Planning application used for budget data entry, estimates, annotations, reporting, and submission associated with the annual budget and planning cycles. |
Please contact your budget analyst in the FAS Office of Finance |
PeopleSoft: Note that Payroll registers are run on the PeopleSoft Department |
Absence Management Groups: Used to grant security to Absence Approvers, Adjusters and Administrators for Absence Management related pages contained under Manager Self Service as well as Absence Management
|
Specify Absence Management Groups and what role(s) they should have for these groups, if applicable |
PeopleSoft Department: Used to grant security to pages related to Human Resources, Benefits and Payroll as well as any related reports
|
It is likely a PeopleSoft Department is already created for each of the following employee types:
- Staff
- Temporary
- TA/TF
- Other Academics
Specify which PS department numbers and role(s) employee should have for these departments, if any. |
Time & Labor Groups: Used to grant security access to Time Keepers, Adjusters, Approvers and Administrators for Time and Labor pages contained under Manager Self Service as well as Time & Labor Reports.
|
Specify Time & Labor Groups and what role(s) they should have for these groups, if applicable |
Payroll Register Report: used to review payroll results by employee for the pay period specified. The report lists employee total gross, total net for each earning code paid, check number and the chart of accounts coding used.
|
PS^PAY^TUB^Reports User role is required |
Progress to Degree: Institutional data on students, drawn from several sources including the Registrar’s Office, ID Office, PowerFAIDS, and ASPERIN. The Department Administrator can update local data, which includes the department G-year, satisfactory progress, performance against requirements, advisors, and fields of specialization. |
Contact Bob Moss at 6-8582. Note:
Students can see only their own current (not historic) records. Faculty advisors can see only their advisees’ records. GSAS staff can see all records. Directors of Graduate Studies, Department Chairs, and Department Administrators can see only the records of students in their own departments and, in a few cases, students in affiliated departments. There are a limited number of staff who have access to records on a need-to-know basis. |
RUFFAS (Reporting Utility For FAS): A web-based reporting tool that allows departments to search on gift and endowment funds terms, gift advices, security roles, and historical vacation liability with results available in .pdf, .html, or .csv formats. |
Endowment/Gifts |
Indicate department name |
Vacation Liability Reports |
Specify which ORG |
Admin Systems Security Roles |
Contact Application Security, appsec@fas.harvard.edu |
Central Financial System Roles |
Contact Application Security, appsec@fas.harvard.edu |
PeopleSoft, CREW, & HR Security Roles |
Contact Application Security, appsec@fas.harvard.edu |
Vendor Request: A web-based form allowing a Requestor to enter New Vendor or New Vendor Site information within Oracle. The form will also allow a Requestor to track the status of their requests through the approval process. |
Indicate if employee will be a Preparer or Approver |
Web Reimbursement: A web-based tool for processing reimbursements to employees and non-employees, direct payments to the Citibank corporate card on behalf of cardholders, employee travel advances, travel authorizations, honorariums to invited guests, and to replenish petty cash accounts. |
Indicate if employee will be a Preparer or Approver. If Approver, specify with ORG. |
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