Financial ops / Procurement

Travel, Entertainment & Other Expenses

POLICIES/PROCEDURES:

Harvard University's Travel Policy (effective May, 2012)
FAS Spending Policy for Travel, Business Meals, and Entertainment (revised July 1, 2010)
Policy and Procedures for Reimbursements (Updated Feb'13)
University-Wide Business Expense Policy
University-Wide Employee Gifts and Celebratory Events Policy 

REFERENCE:

University Travel Website
Harvard Travel Portal Includes Preferred Hotels/Airlines/Ground Transportation Vendors
2013 Corporate Travel Index (new every April)
Electronic Receipts as Documentation for Reimbursement
Federal Per Diem Rates
Quick Reference Guide for Airfare and Lodging
Quick Reference Guide of the University Reimbursement Policy (Updated Feb'13)
Substantiation of Business Travel, Meals & Entertainment
Travel Restrictions for Visitors (Sample Letter)

EVENTS:

Harvard Events Management
Off site Meeting Preparation
Crimson Catering
Sustainable Event Planning

INTERNATIONAL TRAVEL:

Harvard Global Support Services
Visa and Passport Services
International Travel Resources

TRAINING:

Overview of Harvard's travel policy (online course)

FORMS:

Event Approval Request Form
Exception Request Form
Missing Receipt Affidavit
Telecommunications Payment Request Form