Instructional Lunch Fund

 

Funds are available to facilitate regular meetings over lunch (or breakfast, coffee, etc.) between instructors and their section leaders to discuss course-related matters.  To be eligible for these funds, a minimum of six meetings must be held each term.  Faculty may be reimbursed up to a maximum of $50 per person (including the course head as well as the section leaders) to cover 6-9 meetings per term.  Faculty who meet at least 10 times during a term will be reimbursed up to a maximum of $75 per person per semester.

 

Course heads seeking reimbursement for expenditures should submit their receipts to the Administrator in the department in which the course is offered.  Faculty teaching in the Core should contact Nora Imirzian at 5-2563.

 

FAS Finance has determined that these reimbursements do not have to be submitted within the 60-day deadline: they are “reimbursements paid from an annual research or professional expense allocation”, so they fall under the IRS 3-1 Allowance Reimbursement Exception and may all be reimbursed at the end of the semester.  Please make sure your faculty understand:

 

Š      They should submit their receipts to you, not to the Office of Academic Programs.

Š      They need to keep track of the amount they are spending as the semester progresses.  The funds are simply a contribution to meals, and may not always cover the full cost.

Š      These funds are to be used only for regular instructional staff meetings.

Š      Instructional lunch funds may not be used to purchase alcohol.