Production Schedule Maker

This form can be used to generate the beginnings of a production schedule for your show. Enter the name of your show and the date it opens, hit calculate, and then print and distribute to your staff.

SHOW NAME: OPENING DATE: ,

WHAT NEEDS TO BE DONE WHO DOES IT BY WHEN
Complete Rights Agreement (theatre@fas.harvard.edu).   PRODUCERS IMMEDIATELY
If you will be making any purchases or rentals through CTP fill out a "Billing Information Form".   PRODUCERS IMMEDIATELY
Arrange ticketing with Jason Govostes at the Harvard Box Office (govostes@fas.harvard.edu)  

TICKET MGR/
PRODUCERS


(8 Weeks Out)

Contact Harvard Information Center in Holyoke Arcade about publicity options.   PUBLICITY/
PRODUCERS 		 
Have complete staff production meeting to discuss and plan show. Consult Design Phases for advice on the design process.  

PRODUCTION
STAFF


Meet with College Theatre Program (CTP) staff to discuss initial show details and designs.   PRODUCTION STAFF
(6 Weeks Out)
Write press releases and mail them to local calendar listings and newspaper arts editors.   PUBLICITY/
PRODUCERS 		 
Weekly Production Meeting   STAFF  
File an approved, scale ground plan and set design with CTP staff.   SET DESIGNER
(5 Weeks Out)
Distribute complete contact list and production calendar to your staff and CTP staff.   PRODUCERS  
Get preliminary designs for posters, teasers, and programs.   PUBLICITY/
PRODUCERS 		 
Weekly Production Meeting   STAFF  
Review working drawings for built set pieces with CTP staff.   TECHNICAL DIRECTOR/
SET DESIGNER
(4 Weeks Out)
Tool and safety training for college scene shop use with CTP staff.  

TECHNICAL DIRECTOR/
BUILD CREW

  
Order wood, paint and other materials.
DO NOT ORDER UNTIL DESIGNS AND DRAWINGS HAVE BEEN APPROVED .		   TECHNICAL DIRECTOR  
Light Designer meets with CTP staff to discuss equipment use and design methods.   LIGHT DESIGNER  
Costume Designer meets with ART stock manager and costume shop supervisor.   COSTUME DESIGNER  
Tag furniture and other large props ART stock manager.   SET DESIGNER  
Make a complete list of all needed props.   DIRECTOR/
STAGE MANAGER		  
Start acquiring props and tagging small props with ART stock manager.   PROPS MANAGER  
Make a list of all needed sound cues.   DIRECTOR/
STAGE MANAGER		  
Send poster to printers.   PUBLICITY/
PRODUCERS 		 
Weekly Production Meeting   STAFF  
Light Designer reviews plot with CTP staff.   LIGHT DESIGNER
(3 Weeks Out)
Place lighting rental order as needed.   LIGHT DESIGNER  
Sound Designer examines venue sound system.   SOUND DESIGNER  
Sound Designer meets with ART sound designer for training as needed.   SOUND DESIGNER  
Start distributing teasers.   PUBLICITY/
PRODUCERS		  
Send of any guest invitations.   PRODUCERS  
Weekly Production Meeting   STAFF  
SET CONSTRUCTION SHOULD HAVE BEGUN BY THIS POINT.      
Follow-up press releases with phone calls and arrange any reviewer comps   PUBLICITY/
PRODUCERS		  
Finish program design   PRODUCERS  
Stage Manager Training with CTP Staff.   STAGE MANAGER


(1 Week Out)
Begin Postering.   PUBLICITY/
PRODUCERS		  
Drop off program to printers.   PRODUCERS  
Load-in Meeting with CTP staff.   PRODUCTION
STAFF 		 
Load-in   ENTIRE COMPANY Sunday Before
Fire Speech(Agassiz Only)   ENTIRE COMPANY Monday Before
House Manager training
(Agassiz Only)		   HOUSE MANAGER Tuesday Before
Strike Meeting   PRODUCTION
STAFF 		2 Days Before Strike
Strike   ENTIRE COMPANY Following last performance
Return all props and costumes   STAFF Following week
Financial Review with CTP   PRODUCERS Two weeks after close
Review Meeting with Eric Engel(Agassiz Only)   PRODUCERS Two weeks after close

 

 

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